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Executive Board Notes

June 6, 2018


Recruitment and retention: 1
- members joined, 1 transferred out. 0 retired. 0 deceased.

Speaker Schedule updates:   2018-2019 schedule confirmed including Risk Management scheduled Dec 11, 2018. Article reviews assigned.

Financial Update: Accounts verified. New financial signers updated for 2018-2019 session. Sponsorships available.

Old Business:  Website manager to help with annual website updates in summer. ODA to monitor all component websites. MPDS office closed July 3,4,5 and 10,11, 12th for vacation. Recruiting for 2018 HOD in Bend, OR- Sept 8, 2018. ODA sent out Component Task Force survey to gather information to be discussed at HOD in Bend. Campaign donations being accepted through October 18, 2018 for ADA president Elect, Rick Asai. ODA Government Affairs Director, Goff Lewis, to give update at Nov 13, 2018 meeting. Save the Date- February, 26, 2019 Dental Day at the Capital with the ODA. Save the Date-ODC at the Oregon Convention Center, Portland- April 4-6, 2019. Recruiting for 2019 executive board.

 New Business:  Spring and renewal membership outreach completed. Executive director’s annual review due in September. All inactive and active membership files have been scanned. Chemeketa Dental Assisting scholarship finalist to be voted on by board during summer.  MPDS invited local OHSU students to join, complimentary, all membership/CE courses. Back-up portable hard drive to be swapped at check signing over summer.

May 1, 2018

Recruitment and retention: 0- members joined, 1 transferred out. 0 retired. 0 deceased.

Speaker Schedule updates:   2018-2019 schedule confirmed. 3 CE Risk Management is scheduled Dec 11, 2018. May article review assigned. 

Financial Update: Accounts verified. Financial signers being updated for 2018-2019 session. Sponsorships available. Transfer to be made. Back-up portable hard drive to be swapped at membership meeting. MPDS signed up with Oregon Saves. Hance to attend ODA summit meeting.

Old Business:  Save the Date- February, 26, 2019 Dental Day at the Capital with the ODA. Website updated. Board meeting is closed and at Illahe Wednesday, June 6, 2018.  Recruiting for 2018 HOD in Bend, OR- Sept 8, 2018 and 2019 executive board.  Campaign donations being accepted through October 18, 2018 for ADA president Elect, Rick Asai. MPDS office closed July 3,4,5 and 10,11, 12th for vacation. ODA to give update at Oct. or Nov. meeting. Portable backup hard drive to be updated and exchanged at May 8th meeting.

 New Business:  Founder’s room N & O reserved at Roth’s through 2020. Allen no longer ODA liaison. ODA spring outreach through May 31st. ODC at the Oregon Convention Center, Portland- April 4-6, 2019. Hope Orthopedics wanted MPDS to distribute standard pre-med statement. Board said too many variables. Dental providers willing to prescribe after receiving individualized patient id card or informational fax sheet provided for that specific patient and their individual needs. Keys and passwords returned from Brannen and will be re-distributed to Frankel, May 8, 2018.

April 3, 2018

Recruitment and retention: 5- members joined, 0 transferred out. 1 retired. 0 deceased.
Speaker Schedule updates:   2018-2019 schedule confirmed. 3 CE Risk Management is scheduled Dec 11, 2018. May article review assigned.

Financial Update: Accounts verified. Financial signers being updated for 2018-2019 session. Sponsorships available. Back-up portable hard drive swapped. State of Oregon Non-profit renewed.

Old Business:  ODC at the Oregon Convention Center, Portland- April 5-7, 2018. Website updated. Update your Find-A- Dentist profiles. Recruiting for HOD in Bend, OR- Sept 8, 2018. Campaign donations being accepted through October 18, 2018 for ADA president Elect. Make checks out to: Rick Asai for President Elect and mailed to Rickland G. Asai, DMD 11786 SW Barnes Rd, Suite 340 Portland, OR 97225.  Executive Board full for 2018-2019 session; however, many openings forecasted as of May 2019. All interested parties invited to attend board meetings with prior acknowledgment due to room size. Wednesday, June 6, 2018 executive board meeting is closed and held at Illahe. MPDS office closed July 3,4,5 and 10,11, 12th for vacation.

New Business: Johnson voted in by membership March 8, 2018 as Treasurer/Secretary. Non-renewal recruitment completed. Board approved no future MPDS summer recruitment and no MPDS participation in ODA fall recruitment. Save the Date- February, 26, 2019 Dental Day at the Capital with the ODA.

March 6, 2018

Recruitment and retention: 5- members joined, 0 transferred out. 2 retired. 0 deceased. The numbers: Total=213


Speaker Schedule updates:   
2018-2019 schedule confirmed. 3 CE Risk Management is scheduled Dec 11, 2018. Article review assigned.  

Financial Update: Accounts verified. Two new advertisers. Sponsorships available. Backup portable hard drive swapped. Hance cancelled extra room for course at no charge. Century Link set up for auto pay. Checking minimum set and approved, before transfer required. No increase in sponsorships for 2018 or dues for 2019 necessary (both remain the same since 2009). Csiga removed as signer on financial accounts due to work transfer.

Old Business:  ODC at the Oregon Convention Center, Portland- April 5-7, 2018.  Website updated, however; ADA has development still working on photo problem showing ½ pictures. Update your Find-A- Dentist profiles. HOD in Bend, OR- Sept 8, 2018. Recruiting HOD alternates. Campaign donations being accepted through October 18, 2018 for ADA president Elect. Make checks out to: Rick Asai for President Elect and mailed to Rickland G. Asai, DMD 11786 SW Barnes Rd, Suite 340 Portland, OR 97225. 

 New Business: Johnson approved for Treasurer/Sec position on board and members to vote on March 13, 2018.  Young volunteered as Salem-Keizer AVID speaker at Houck. Board is full for 2018-2019 session. Recruiting for next session and welcoming all interested parties to attend board meetings with reservations. Wednesday, June 6, 2018 executive board meeting is closed and held at Illahe. MPDS office July 3-12, 2018 for vacation.

  

February 6, 2018

Recruitment and retention: 5- members joined, 0 transferred out. 1 retired. 0 deceased. The numbers: Total=210.


Speaker Schedule updates:   
2018-2019 schedule confirmed. 3 CE Risk Management is scheduled Dec 11, 2018. Article review assigned.

Financial Update: Accounts verified. Advertisement sponsorships available. Portable hard drive to be swapped. Hance given authority to cancel extra room for low attending CE courses, 2 weeks ahead. Recruiting for Treasurer board position.

Old Business:  ODC at the Oregon Convention Center, Portland- April 5-7, 2018.  Website updated, however; ADA has development still working on photo problem showing ½ pictures. Update your Find-A- Dentist profiles. HOD in Bend, OR- Sept 8, 2018. Recruiting HOD alternates. Policy wording finalized for new benefit of executive director. Xu is new Peer Review Member. Clark Interim Rep at Large. Campaign donations being accepted through October 18, 2018 for ADA president Elect. Make checks out to: Rick Asai for President Elect and mailed to Rickland G. Asai, DMD 11786 SW Barnes Rd, Suite 340 Portland, OR 97225.  

New Business:
Trevor to remain in Past President position. All board positions covered except Treasurer through May 2019. Meeting rooms reserved for courses through December 2019 and board meetings through May 2019. Catering reserved for Sept. 2018. Financial CE course opened to staff. MPDS is going paperless.


January 2, 2018

  Recruitment and retention: 6- members joined, 0 transferred out. 0 retired. 0 deceased. The numbers: Total=206.


Speaker Schedule updates:   
2018-2019 schedule confirmed. 3 CE Risk Management is scheduled Dec 11, 2018. Article review assigned.

Financial Update: Accounts verified. Advertisement sponsorships available. New president Brannen received keys & passwords. Portable hard drive swapped with Swiderski.

Old Business:  ODC at the Oregon Convention Center, Portland- April 5-7, 2018.  Website updated. Update your Find-A- Dentist profiles. HOD in Bend, OR- Sept 8, 2018. Southern Willamette Dental Society presenting Winter Forum in Corvallis on January 26th. Policy wording being finalized for new benefit of executive director.

New Business: Nomination approved for Xu for Peer Review committee and Clark for Interim Rep at Large position, membership will vote Jan 9, 2018. Recruiting for Treasurer since Csiga will be transferring after February 2018. Campaign donations being accepted for ADA president Elect. Make checks out to: Rick Asai for President Elect and mailed to Rickland G. Asai, DMD 11786 SW Barnes Rd, Suite 340 Portland, OR 97225.


December 5, 2017

Recruitment and retention: 1- members joined, 0 transferred out. 1 retired. 0 deceased. The numbers: Total=200

Speaker Schedule updates:   ODA Government Affairs Director, Lewis-Goff, will attend the Dec 12, 2017 meeting and give a brief legislative update.   3 CE Risk Management is scheduled Dec 11, 2018. Article review assigned. Selection for 2018-2019 presentations being reviewed.

 Financial Update: Accounts verified. Cetera Investment account closed and transferred into another open financial investment for best growth opportunity per board approval. Advertisement sponsorships available. New camera purchased after board approval. 

Old Business:  ODC at the Oregon Convention Center, Portland- April 5-7, 2018.  Website updated. Recruiting Peer Review committee member (CE available). Update your Find-A- Dentist profiles. Lease renewed with no changes. Carbonite will not be renewed in December. Alternative offsite backup in place.

 New Business:  HOD in Bend, OR Sept 8, 2018. Only 1-day event format with social event evening before. MPDS President resigned due to medical. Brannen will serve as Interim President. Hance updated all business/financial contacts. Southern Willamette Dental Society presenting Winter Forum in Corvallis on January 26th if interested in earning 4 CE hours in 1 day. Office closed Dec 19-21st.  Executive Director new benefit tabled for review of wording of policy by board. Brannen nominated to New Leadership Academy at ODA.


November 7, 2017

Recruitment and retention: 1- members joined, 0 transferred out. 1 retired. 0 deceased. The numbers: Total=200.

Speaker Schedule updates:   ODA Government Affairs Director, Jennifer Lewis-Goff-Lewis, will attend the Dec 12, 2017 meeting and give a brief legislative update.   3 CE Risk Management is scheduled Dec 11, 2018. January 9, 2018 CE course sponsorship available. Article review assigned.

 Financial Update: Accounts verified. Board voted to transfer Cetera Investment account after review and deposit into another existing mutual fund, for best growth opportunity. Advertisement sponsorship available. SAIF dividend deposited. Domain renewed for 2 years.New retirement Savings Program launched. 2019-2020 is timeline for employers with fewer than 19 employees. Credit Card Slider usage costs reviewed and found not financially feasible at this time.

Old Business:  HOD in Portland- November 10-11, 2017. Mega-issues discussed. ODC at the Oregon Convention Center, Portland- April 5-7, 2018.   Website updated. Recruiting Peer Review committee member (CE available). No ADA and no MPDS dues (or sponsorship) increases for 2018. Update your Find-A- Dentist profiles.

New Business:  Outside solicitation prohibited by membership. Brannen volunteered as ODA Prescription Drug Monitoring Program Advisory Commission member. Xu accepted ODA Board of Trustees stipend for new dentist HOD participation and will receive reimbursement of hotel and mileage. Proposal for new Executive Director benefit conversed and tabled for further discussion.


October 3, 2017

Recruitment and retention:0- members joined, 0 transferred out. 0 retired. 0 deceased. The numbers: Total=200. MPDS participated in ODA Quarter Year Dues Outreach.

Speaker Schedule updates: 
3 CE Risk Management is scheduled Dec 11, 2018. ODA representative asked to give update during membership meeting. CE course sponsorships available. Article review assigned. 

Financial Update: Accounts verified. Investment account being reviewed for best growth opportunity by board. Advertisement sponsorship available. Hance attended ODA summit meeting in Wilsonville.  

Old Business:  HOD in Portland- November 10-11, 2017. ODC at the Oregon Convention Center, Portland- April 5-7, 2018.  Website updated. Recruiting Peer Review committee member (CE available). No MPDS dues or sponsorship increases for 2018. Update your Find-A- Dentist profiles. 

New Business:  2 MPDS members to receive 2017 Lifetime Status awards at October meeting. Chemeketa Dental Assistant Scholarship recipient will attend October meeting. Members Heringer Jr., Heringer III, and Saucy helped donate floss, paste, and brushes to Eagle Creek Firefighters. Executive Director performance reviewed. MPDS office closed October 23-27, 2017 for vacation.


September 5, 2017

Recruitment and retention: 3- members joined, 1 transferred out. 1 retired. 0 deceased. The numbers: Total=229 Active=171 Retired=58. 

Speaker Schedule updates:  3 CE Risk Management is scheduled Dec 11, 2018. ODA representative asked to give update during membership meeting. CE course sponsorships available. Article review assigned. 

Financial Update: Accounts verified. Investment accounts being reviewed for best growth opportunity by board. Advertisement sponsorship available. Hance to attend ODA summit meeting in Wilsonville, Sept. 20, 2017.  

Old Business:  HOD in Portland- November 10-11, 2017. ODC at the Oregon Convention Center, Portland.  MPDS opting out of ODA outreach in fall due to schedule conflict. Website manager trained. Recruiting Peer Review committee member (CE available). No MPDS dues or sponsorship increases for 2018. 

New Business:  5 MPDS members to receive 2017 Lifetime Status. Member volunteered for Pres. Elect/VP in 2018 and will attend as non-voting member this year. Volunteer pro bono dental services CE are available under 818-021-0060 for up to 6 hours. CE menus/catering finalized. Chemeketa Dental Assistant Scholarship recipient selected.


June 7, 2017

 Recruitment and retention: 0- members joined, 0 transferred out. 0 retired. 0 deceased. The numbers: Total=227 Active=170 Retired=57. MPDS helped with ODA Spring membership renewal outreach.

 Speaker Schedule updates:  Schedule has been confirmed for 2017-2018 and AGD paperwork has gone out. 3 CE Risk Management is scheduled Dec 11, 2018. ODA representative asked to give update during membership meeting. Membership meeting/CE venue relationship reviewed due to complaint of bridge traffic. MPDS will remain with current venue based on several criteria.

 Financial Update: Accounts verified. New officers updated and financial signer’s changes made. Current investments to be reviewed by board during summer. Final tax information being gathered. Passwords, keys, and backup given to new president.

 Old Business:  HOD in Portland- November 10-11, 2017. MPDS opting out of ODA outreach in fall. Updated Bylaws finalized. Rep at Large to take on duty of website manager in accordance with Americans with Disabilities Act. Recruiting Peer Review committee members.

 New Business:  New Executive board in office. 5 MPDS members to receive 2017 Lifetime Status. ODC at Portland Convention Center- April 5-7, 2018.  No MPDS dues or sponsorship increases for 2018.


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